Best Timesheet Templates for Small Businesses
Compare weekly, biweekly, monthly and project-based timesheet templates. Includes practical tips for choosing the right format.
Why small businesses need timesheet templates
A timesheet template gives small businesses a consistent way to collect hours, breaks, approvals and payroll information. It is especially helpful when the team is not ready for full payroll software or when contractors submit hours manually.
Weekly timesheet template
A weekly timesheet is best for hourly employees who are paid weekly or whose overtime is reviewed by workweek. It usually includes rows for Monday through Sunday, start time, end time, unpaid breaks and total hours.
Biweekly timesheet template
A biweekly template covers two consecutive weeks. It is useful for employees paid every two weeks. For overtime, it is still important to review each week separately when weekly overtime rules apply.
Monthly timesheet template
A monthly timesheet can work for salaried staff, retainers or low-volume contractors. It is less ideal for hourly workers with overtime because weekly detail can be harder to review.
Project-based timesheet template
A project-based template tracks hours by client, project or task rather than only by date. It is useful for freelancers, agencies and service businesses that invoice clients for billable time.
What every timesheet template should include
A good template should include worker name, pay period, date, start time, end time, unpaid breaks, total hours, notes, employee signature and manager approval. For payroll use, it may also include hourly rate and overtime totals.
Printable vs spreadsheet templates
Printable PDF templates are simple and easy to sign. Spreadsheet templates are better when you want formulas, totals and easy edits. A calculator can be used alongside either format to verify totals.
Disclaimer: This article is for general informational purposes only and does not replace legal, payroll, tax or financial advice. Rules can vary by location, employer, industry, worker classification and contract.
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